My Wedding by the beach check List

Our hotel aims to make planning Port Macquarie weddings easy with a checklist

Rydges Port Macquarie is an ideal choice for a destination wedding. After deciding on a Port Macquarie wedding venue, our planners will assist with every detail at the hotel. Here are some of their recommendations to make your Port Macquarie wedding a success.

On announcement of engagement and setting the date

  • Book wedding reception with Rydges Port Macquarie and pay $500 deposit to secure date.
  • Contact minister, priest, rabbi, registrar or marriage celebrant and discuss preferred date and style of ceremony.
  • Discuss the format and budget of your Port Macquarie wedding reception.
  • Draft a guest list.
  • Choose your bridesmaids, best man, groomsmen and ushers.
  • Decide where to spend your honeymoon and make bookings well in advance.
  • For overseas travellers, check passports, visas and inoculations.
  • Book hire cars.
  • Book photographer and video.
  • Book musical entertainment.
  • Decide style of wedding dress, bridesmaids’ dresses and grooms attire and start looking. Decide the options of hire/buy and/or dressmaker.

 Three to six months prior

  • Choose the wedding rings.
  • Choose a cake decorator, style and type of cake.
  • Discuss floral arrangements for your reception and church, bouquets for bride and bridesmaids, buttonholes for groomsmen.
  • Decide on shoes and any other accessories.
  • Organise stationary requirements – invitations, place cards, cake bags, etc.
  • Choose your master of ceremonies.
  • Confirm ceremony details, hymns, singers and music for the church.
  • Meet with our Port Macquarie wedding planner and start organising your reception.
  • Ensure you have received a checklist from your wedding coordinator

 Two months prior

  • Finalise guest list and write invitations and envelopes.
  • Purchase gifts for bridesmaids, best man and groomsmen.
  • Reconfirm honeymoon arrangements and double check passports, visas and travel insurance.
  • Collect and engrave wedding rings.
  • Choose music for reception, cutting of cake and bridal waltz.
  • Confirm menus and timings with reception venue.
  • Mail out invitations.

 Six weeks prior

  • Discuss hairstyle with your hairdresser and try the style, then make an appointment for your Port Macquarie wedding day.
  • Check that your fiancé has himself, his groomsmen and ushers organised for the wedding day.
  • Final fitting for bridal party.
  • Hand draft copy of wedding checklist back to wedding coordinator.

 Two to Three weeks prior

  • Confirm all acceptances and inabilities as they arrive.
  • Confirm all transport arrangements.
  • Reconfirm all details for the Port Macquarie wedding and reception.

 One week prior

  • Arrange rehearsal of ceremony with all attendants of the wedding party.
  • Collect the wedding attire.
  • Confirm cake delivery arrangements.
  • Confirm with Rydges Port Macquarie final numbers for reception.
  • Complete a guest list, arrange place cards and table seating and give to Rydges Port Macquarie.
  • Final check on photographer, video and musical entertainment.

Wedding Coordinator Port Macquarie

Amanda Perrin Sumner

For all your wedding enquiries and a personal site inspection, please contact our Event Sales Team. We look forward to assisting you plan your dream day! Call us on (02) 6589 2816 or email us below
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