Full Terms and Conditions for Rydges Weddings



Tentative Bookings

Will be held for a period of seven days only, after which time the booking can be released by Rydges and the room made available to other interested parties.

Confirmations

All bookings must be confirmed in writing with a minimum deposit of $1,000.00 ($1200.00 NZ). Please note that your booking is not confirmed until the terms and conditions are signed and returned to the relevant Rydges hotel you wish to book.

Cancellation

In the event of cancellation by the client, all monies paid will be forfeited to Rydges. If Rydges is unable to proceed with your booking due to any reason beyond Rydges’ reasonable control (eg: fire or flooding), then Rydges has the right to cancel your booking and Rydges will return your deposit. Rydges will have no further liability for such cancellation.

Surcharges

Should your function extend past five hours, a room hire surcharge minimum of $500.00 ($600.00 NZ) per hour or part thereof may apply. To extend your beverage package, please contact the Banquets Department.

Final Numbers

Final numbers are required seven working days prior to the function and charges will be based on these, minimum numbers or on final head count, whichever is greater.

Minimum Numbers

Please note that minimum numbers will apply to our packages. Should your numbers fall below our minimum, please ask us about alternative package options. Minimum numbers are based on full paying adults only. Children and teenagers are additional to this.

Payment

50 % of the estimated function cost is to be settled six months prior to the reception date (otherwise Rydges can cancel your booking and your deposit will be forfeited). Once payment is made, this amount is non-refundable. The balance of the account is to be paid in full one week prior to the event when final numbers are confirmed. A credit card number is required to settle any additional charges associated with the event. Any damage to Rydges property will be charged to this credit card.

Security

Rydges will not accept responsibility for the loss or damage to any equipment or property left on the premises prior to, during, or after the function.

Compliance

Clients will be responsible to ensure the orderly behaviour of their guests and Rydges reserves the right to intervene where it sees fit. To ensure compliance with its Responsible Service of Alcohol

obligations, Rydges reserves the right to refuse service to anyone suspected of being intoxicated. In addition, Rydges will not serve alcohol to any external contractors hired by the Bride and Groom e.g. Photographers or Band Members.

Approvals

Clients must ensure that all external contractors hired (e.g. photographers or band members) have all necessary licences and approvals to undertake the relevant activity. Clients must also obtain Rydges’ written consent before any third party goods, equipment or food/beverage items are brought onto the hotel premises.

Menu Tasting

A menu tasting is provided free of charge for the Bride and Groom upon confirmation of booking by Rydges. The Bride and Groom can choose two entrees, two main courses and two desserts (three courses per person). Please note that the meals presented for your menu tasting and those served on the day of the reception may differ slightly in presentation only due to the quantity being served. All ingredients, quality and quantity remain the same.

Damages

You agree to indemnify Rydges for all loss, harm, cost or expense resulting from any damage to any Rydges property or injury to any Rydges staff during the function, caused by any guests or other persons attending the function. Rydges’ maximum total liability in connection with any claims relating to the function will not exceed the total fees paid to Rydges for the function.

Other Functions

Rydges reserves the right to book other functions in the same function room up to two hours before the scheduled function commencement time and one hour after the scheduled function finishing time. Additionally, Rydges reserves the right to book other functions in adjoining rooms at any time.

Fire, Light & Safety

Rydges reserves the right to adjust any set-up to ensure fire, light and safety codes are met.

External Contractors Rydges is not responsible in any way for the behaviour or co-ordination of any external service provider hired by the Bride and Groom. i.e. photographers or entertainers. You hereby agree to release and indemnify Rydges from all such claims.

Delivery & Collection of Goods

Any delivery or collection of goods must be prearranged with the Banquet Operations Manager or Wedding Co-ordinator. Any goods left on the premises must be collected after the function.

Insurance

It is the client’s responsibility to take out their own insurance for all items belonging to them for the period those items are in the Hotel.

Honeymoon Packages

Available only to wedding receptions with a minimum of 50 guests that have been booked

and fully paid for at participating Rydges Hotels in Australia and New Zealand.

Subject to room and rate availability. Minimum three night stay required for Rydges Hotels and QT Hotels (except QT Port Douglas which is a minimum of four nights). Blackout dates may apply. Valid for new bookings and stays until December 31, 2014. Dates may be extended for honeymoon package offers. PriorityGUEST Reward members will earn rewards points and receive all other standard, gold and platinum member benefits when staying on this honeymoon promotional offer at participating PriorityGUEST Reward hotels.

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