Wedding Planning Checklist
Lets us help you by providing you with a checklist to make the planning of your day as easy as can be.
SIXTEEN TO NINE MONTHS EARLIER
Ο Start a wedding folder or binder. Begin leafing through bridal, lifestyle, fashion, gardening, design and food magazines for inspiration.
Ο Work out your budget. Determine how much you want to spend, based on your families contributions and your own.
Ο Pick your wedding party. As soon as you announce your engagement people will start to wonder who is bridal party you have picked.
Ο Start the guest list. Start with a basic list with columns for names, contact details, RSVP's and any other relevant information. (This will be a work in progress which can be used through the whole planning stage).
Ο Book you date. Once you have a set date book in your venue with our talented wedding planners before the date gets booked.
Ο Book your officiator.
Ο Research photographers, bands and florists. Let your wedding planners assist you with getting you in touch with the best wedding suppliers.
Ο Throw an engagement party. This is not necessary but why not celebrate no matter how big or small with your family and friends.
EIGHT MONTHS EARLIER
Ο Hire the photographer. Organise the photographer that you feel comfortable and understands what memories you want to take away for the day.
Ο Book the entertainment. Meet with your music provider and ensure that they can assist with your music, even if you want to pick every last song or leave it up to the experts.
Ο Meet with your dedicated wedding planner. Meet with our team and start to discuss what details are required and when to start planning your menu, theme, layout etc.
Ο Purchase dress. Pick the perfect dress that you have dreamt about. Ensure to have a couple of fittings.
Ο Register. Set up at least three retailers if you decide to have a designated gift register.
SEVEN TO SIX MONTHS EARLIER
Ο Select and purchase invitations. Decide if you wish to write each card yourself or have chosen words printed onto the invitations.
Ο Start planning a honeymoon. Make a list of places that you wish to go and narrow it down by the activities you wish to do. Also check your passports are valid and all necessary injections had.
Ο Shop for bridesmaids dresses. Have a look with your bridesmaids at what styles and colours you like and allow six months for ordering and sizing.
Ο Meet with your officiator. Have a run through of how the ceremony will run and ensure that all the necessary paperwork has been provided.
Ο Send save-the-date cards. Ensure to included your accommodation code for your guest to book at the special rate.
Ο Book a florist. Make an appoint to meet with the florist to talk through colours and themes, brings pictures of what you like along to help bring your ideas forward.
Ο Arrange transport. Decide which transport you would like to make your grand entrance with from limos, hummers, town cards, vintage cars the options are endless.
Ο Start making a schedule for the day. Start to place everything of the day such as the cutting of cake to entree served.
FIVE TO FOUR MONTHS BEFORE
Ο Check on the wedding invitations. Ask for a sample if you are getting them made to have a look at the design to ensure they are how you want them.
Ο Select and order the cake. Have a tasting of your cake and have a look at all the different styles designs flavours to make it fit your wedding day.
Ο Purchase wedding shoes and start dress fittings. Make sure to bring your shoes along to wedding fittings so that your dress will sit at the right height.
Ο Schedule hair and makeup artists. Make a few appointments with local experts to try them out and take photos so you can look back if need be.
Ο Choose your music. Start to think of all the times you want your music to play such as first dance, entrance songs, cake cuttings etc.
THREE MONTHS BEFORE
Ο Finalise the menu and flowers. Start to lock these items in so that you have them ticked off your list.
Ο Order favours. Some of our favourites are handmade chocolates, scented candles, little wine bottles but the ideas are endless.
Ο Make a list of people giving toasts. Ask your nearest and dearest to start thinking about what they would like to say.
Ο Finalise the readings. Look through poems and readings to determine which ones you would like said at your ceremony and by whom.
Ο Finalise the order of the day. Think about getting ready times, ceremony times and reception times.
Ο Purchase the rings. Make sure you leave time for resizing and engraving.
Ο Send your event schedule to all vendors. Send this to Rydges so we can match your schedule as well as your celebrant, DJ/Band, Master of Ceremonies etc.
TWO MONTHS BEFORE
Ο Meet with the photgrapher and DJ or Band. Discuss locations for your photo shot and your wish list of songs.
Ο Send out invitations. A good rule of thumb is to send the invitations 8 weeks before and set the RSVP date 3 weeks before the ceremony.
Ο Enjoy a bachelorette and bucks party. Arranging a night out with all the girls and all the guys usually falls to the Maid of Honour and the Best Man but make sure to ask when it will be so you have the night free.
ONE MONTH BEFORE
Ο Enter RSVPs into your guest-list database. Anyone that hasn’t responded call them to check if they will be coming.
Ο Get your marriage license. This can take a little while and is usually organised by your officiator.
Ο Visit the dressmaker for your last fitting. Well hopefully your last, but for peace of mind make an appointment for the week of the wedding just encase a last minute adjustment is required.
Ο Finalise numbers. Now that you have a better idea of numbers start to let your suppliers know your finale numbers.
Ο Pay as many final payments as you can. This will make sure that you do not have to organise payments on your wedding day.
Ο Confirm times for hair and makeup.
Ο Email and print directions for drivers of transport vehicles. This gives them times to plan their routes.
Ο Assign seating. Draw tables on a layout of the room (We can help with the table layout for you and give you and example plan) and then with sticky notes place the guests at each seat so you can move them around easily.
Ο Purchase bridesmaids and groomsmen gifts. These can be presented during a rehearsal dinner or on the morning of your wedding.
Ο Write vows. I you are writing your own vowels take the time to plan them out.
Ο Get your hair cut and coloured if you desire.
WEEK OF WEDDING
Ο Reconfirm arrival times with vendors.
Ο Delegate small wedding tasks. Choose someone to bustle your dress, someone to carry your things, someone to be in charge of gifts, someone to be the point of contact for each supplier.
Ο Send a timeline to the bridal party. Include contact details for all the people in the bridal party and any other key people.
Ο Pick up the dress. Or make arrangements for it to be delivered.
Ο Check in one last time with the photographer. Supply them with a list of moments that you want to be captured.
Ο Pay any outstanding amounts to suppliers.
Ο Book a spa treatment. Book in your manicure and pedicure the day before your wedding.
Ο Send the final guest list to your onsite wedding planner.
Ο Break in your shoes.
Ο Pack for your honey moon
Ο Make an emergency kit for the day. With tissues, safety pins, cosmetics and sewing kit.
Ο Make sure to take all the wedding in from start to end and enjoy.
Rydges Capital Hill's Wedding Planners
Let our wedding planners Elizabeth and Peter, help you with all your planning from flowers, menu, decorations, room layout, invitations, colour ideas and everything else you can imagine.