Wedding Planners Port Macquarie | Rydges Port Macquarie Hotel

My Wedding by the beach check List

Wedding To-Do List


On announcement of engagement and setting the date

  • Book wedding reception date with Rydges Port Macquarie and pay $500.00 deposit to secure date
  • Contact Minister, Priest, Rabbi, Registrar or Marriage Celebrant and discuss preferred date and style of ceremony
  • Discuss the format and budget of your wedding reception
  • Draft a guest list
  • Choose your bridesmaids, best man, groomsmen and ushers
  • Decide where to spend your honeymoon and make bookings well in advance.
  • For overseas travellers, check passports, visas and inoculations
  • Book hire cars
  • Book photographer and video
  • Book musical entertainment
  • Decide style of wedding dress, bridesmaids’ dresses and grooms attire and start looking. Decide the options of hire/buy and/or dressmaker


Three to six months prior

  • Choose the wedding rings
  • Choose a cake decorator, style and type of cake
  • Discuss floral arrangements for your reception and church, bouquets for bride and bridesmaids, buttonholes for groomsmen
  • Decide on shoes and any other accessories
  • Organise stationary requirements; invitations, place cards, cake bags etc
  • Choose your Master of Ceremonies
  • Confirm ceremony details, hymns, singers and music for the church
  • Meet with Wedding Planner and start organising your reception
  • Ensure you have received checklist from your wedding co-ordinator


Two months prior

  • Finalise guest list and write invitations and envelopes
  • Purchase gifts for bridesmaids, best man and groomsmen
  • Reconfirm honeymoon arrangements; passports, visas, travel insurance
  • Collect and engrave wedding rings
  • Choose music for reception, cutting of cake and bridal waltz
  • Confirm menus and timings with reception venue
  • Mail out invitations


Six weeks prior

  • Discuss hair style with your hairdresser and try the style, then make an appointment for your wedding day
  • Check that your fiancé has himself, his groomsmen and ushers organised for the wedding day
  • Final fitting for Bridal Party
  • Hand draft copy of wedding checklist back to wedding co-ordinator


Two to Three weeks prior

  • Confirm all acceptances and inabilities as they arrive
  • Confirm all transport arrangements
  • Reconfirm all details for the wedding and reception


One week prior

  • Arrange rehearsal of ceremony with all attendants of the wedding party
  • Collect the wedding attire
  • Confirm cake delivery arrangements
  • Confirm with Rydges Port Macquarie final numbers for reception
  • Complete a guest list, arrange place cards and table seating and give to Rydges Port Macquarie
  • Final check on photographer, video and musical entertainment


  • Our Dreamliner function room has Airport, Ocean and City Views.
  • Our function rooms can hold up to 160 for a sit down dinner or 190 for a cocktail function.
  • Restaurant is available for something a little more relaxed and not as formal.
  • Touchdown Sports Bar for a cocktail function.


  • Full flexibilty of function space
  • Can cater our packages to suit your needs and budget
  • Accommodation for your guests
  • Discounted parking

Wedding Coordinator Port Macquarie

Amanda Perrin Sumner

For all your wedding enquiries and a personal site inspection, please contact our Event Sales Team. We look forward to assisting you plan your dream day! Call us on (02) 6589 2816 or email us below
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